SonicSpec Inc. Privacy Policy

Effective Date: June 19, 2023
Last Updated: June 19, 2023


SonicSpec Inc., along with its subsidiaries, affiliates, and related entities ("SonicSpec", "we", "us", or "our"), respects your privacy and is committed to protecting it through our compliance with this policy.

SonicSpec provides a software as a service (SaaS) platform that assists companies in reviewing construction specifications and drawings and producing compliance reports, collectively the (“Services”), by accessing a library of content and offering optional third-party artificial intelligence integrations. SonicSpec’s Services provide technology that empowers its Users to deliver their own services, which requires at times processing confidential information, including Personal Data.


This Privacy Policy (this “Policy“) is intended to describe how we collect, use, store, and share Personal Data from prospects, customers, suppliers, business partners, website visitors, candidates and other individuals (collectively “User”, “you”, or “your”) to manage our relationship with you and fulfill our obligations to you through the use of the Services (as defined below) and/or your interactions with SonicSpec. This Policy also describes your rights regarding the Personal Data that you provide us and how you can withdraw consent, and access, correct, and request erasure of your Personal Data.

For purposes of this Policy, “Personal Data” is defined as any information relating to an identified or identifiable natural person, as may be defined, or limited under applicable privacy legislation.

Our use of your Personal Data is treated in accordance and in compliance with applicable privacy laws, including the California Consumer Privacy Act of 2018 (“CCPA”).

By using or accessing our Services, our websites (including downloading content), registering for an event we are hosting, applying for a job with us or otherwise generally interacting/communicating with us, you acknowledge that we will collect, use and share your Personal Data as described in this Policy. If you do not agree to any of the provisions set out in this Policy, then you should not provide your Personal Data to us.

What We Collect

In order to provide you with the Services and to carry out our other contractual obligations to you, we may be required to collect, store, transfer and use the following categories of Personal Data:

Our Role

In SonicSpec’s provision of the Services to you, you are the “Data Controller” (who controls the Personal Data when using the Services) and SonicSpec is the “Data Processor” (who processes Personal Data (either on your behalf or someone else’s) on your behalf to provide you with the Services). To the extent that you upload Personal Data you are responsible for ensuring that your use of the Services and provision of such Personal Data is in compliance with all applicable privacy laws and that you have provided all necessary notice, obtained all necessary consents, and otherwise have all authority to provide such Personal Data to SonicSpec for provision of our Services to you. You agree to not provide us with any sensitive Personal Data (as defined by applicable privacy laws).

To the extent the CCPA applies to you, you shall be deemed the “business” and SonicSpec will be deemed the “service provider”.

If you are applying for a job or otherwise interacting with SonicSpec beyond the use of the Services (i.e., accessing our website), you will be deemed the “Data Controller” and SonicSpec will be deemed the “Data Processor”.

How Your Personal Data is Collected

We use different methods to collect your Personal Data, such as directly from you when you access our website, subscribe to our Services, apply for a job with us or otherwise interact with us.

We may also collect Personal Data from you indirectly when you interact with our website by using cookies, server logs and other similar technologies. This may include Technical Information about your equipment, browsing actions and patterns from (i) third-party analytics providers (such as Google based outside the EU) and (ii) search information providers (such as Google based outside the EU). We may also collect Contact Information from publicly available sources.

How We Use Personal Data

We use your Personal Data to provide you with our Services, communicate with you, deliver advertising and marketing, consider you for employment with us, or to conduct other business operations, such as using data to improve and personalize your experiences.

Examples of how we may use the Personal Data we collect include:

  1. We may use and share personal information as we believe necessary or appropriate to comply with laws that apply to SonicSpec and to support our bank partners’ compliance with applicable law, including anti-money laundering (AML) and sanctions screening rules.
  2. We may use and share personal information to respond to lawful requests and legal process, such as to respond to subpoenas or requests from government authorities.
  3. We may use personal information and disclose it to law enforcement, government authorities, and private parties as we believe necessary or appropriate to: (i) protect our or others’ rights, privacy, safety or property (including by making and defending legal claims); (ii) audit our internal processes for compliance with legal and contractual requirements; (iii) enforce the terms and conditions that govern the Services; and (iv) prevent, identify, investigate and deter fraudulent, harmful, unauthorized, unethical or illegal activity, including cyberattacks and identity theft.

Sharing of Personal Data

We will only share your Personal Data with third parties where required by law or to our employees, contractors, designated agents, or third-party service providers who require it to assist us with administering our relationship with you, including providing services to us or on our behalf. Third-party service providers include, but are not limited to, those who may host our website, store data, provide back-up services, provide customer support, process customer payments, provide data analytic services, conduct surveys or obtain your feedback. We will not publish any Personal Data without specific consent and any third party to whom the Personal Data is shared, should not be permitted to disclose it further without our consent.

We require all of our third-party service providers, by written contract, to implement appropriate security measures to protect your Personal Data consistent with our policies and any data security obligations applicable to us as your service provider. We do not permit our third-party service providers to use your Personal Data for their own purposes; we only permit them to use your Personal Data for specified purposes in accordance with our explicit instructions. Details about our trusted third-party service providers is available upon written request.

We may also disclose your Personal Data to third parties for the following purposes:

Disclosure of Your Information

We may disclose aggregated information about our users, and information that does not identify any individual, without restriction.We may disclose personal information that we collect, or you provide as described in this privacy policy:To our subsidiaries and affiliates.To contractors, service providers, and other third parties we use to support our business.To a buyer or other successor in the event of a merger, divestiture, restructuring, reorganization, dissolution, or other sale or transfer of some or all of SonicSpec Inc.'s assets.To third parties to market their products or services to you if you have consented to these disclosures.For any other purpose disclosed by us when you provide the information.With your consent.Your Choices About How We Use and Disclose Your Information.

Children's Personal Data

SonicSpec’s Services, including our website and web apps, are not directed to children. We do not knowingly collect personal information through the Services from children younger than the legally qualifiable age under applicable data privacy laws in different jurisdictions. If a parent or guardian becomes aware that his or her child younger than such indicated age prevalent in the appropriate jurisdiction has provided us with personally identifiable information without his or her consent, he or she should contact us at If we become aware that we have unknowingly collected personally identifiable information from a child younger than indicated age prevalent in the appropriate jurisdiction, we will make reasonable efforts to delete such information from our records.

Data Security

We have implemented measures designed to secure your personal information from accidental loss and from unauthorized access, use, alteration, and disclosure.

Marketing Preferences

Where the processing of your Personal Data by us is based on consent, you have the right to withdraw that consent without detriment at any time by contacting us. You can also change your marketing preferences at any time by emailing us at


Internet-Based Advertising

We may use third parties such as ad networks and other advertising companies to serve advertisements on other websites (including social media sites). These companies may use cookies, tracer tags or web beacons to report certain information about your activity on our website and other websites and apps (such as web pages you visit and your interaction with our ads and other communications) in order to make predictions about your preferences and deliver ads that are more relevant to you, both on and off our website (including on social media sites). This information may also be used to evaluate the effectiveness of our online advertising campaigns or to tailor marketing messages to you.

Please note that if you opt-out, you may still receive online advertising from us, but it will not be tailored to your interests based on online behavioral information about you. To successfully opt-out, you must have cookies enabled in your web browser (see your browser’s instructions for information on cookies and how to enable them). Your opt-out only applies to the web browser you use so you must opt-out of each web browser on each device you use. Once you opt-out, if you delete your browser’s saved cookies, you will need to opt-out again.

Our website may contain links to other websites that SonicSpec does not own or operate. We provide links to third party websites as a convenience to the User. These links are not intended as an endorsement of or referral to the linked websites. The linked websites have separate and independent privacy policies, notices and terms of use. We do not have any control over such websites, and therefore we have no responsibility or liability for the manner in which the organizations that operate such linked websites may collect, use or disclose, secure and otherwise treat personal information. We encourage you to read the privacy policy of every website you visit.

When you engage with SonicSpec’s content on or through third-party social networking websites, plug-ins and applications, we may have access to certain information associated with your social media account (e.g., name, username, email address, profile picture, gender). We may use this information to personalize your experience on the website and on the third-party social networking websites, plug-ins and applications, and to provide you with other information you may request.

Data Security

We have implemented appropriate and reasonable physical, technical, and organization security measures designed to secure your Personal Data against accidental loss and unauthorized access, use, alteration, or disclosure. In addition, we limit Personal Data access to only those employees, agents, contractors, and other third parties that have a legitimate business need for such access.

Data Retention

Except as otherwise permitted or required by applicable law or regulation, we will only retain your Personal Data for as long as necessary to fulfill the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.

Under some circumstances we may anonymize your Personal Data (“Anonymized Data”) so that it can no longer be associated with you. We reserve the right to use such anonymous and de-identified data for any legitimate business purpose without further notice to you or your consent. This Anonymized Data does not directly identify and could not reasonably be used to identify any specific individual and we use this Anonymized Data to understand, develop, improve, and market our Services, and it may be used or shared with third parties for any lawful purpose.

Right of Access, Correction, Erasure, and Objection

It is important that the Personal Data we hold about you is accurate, current, and complete. Please keep us informed of any changes to your Personal Data. By law you have the right to request access to and request us to correct the Personal Data that we hold about you or withdraw your consent to the use of your Personal Data under certain circumstances. If you are no longer an active customer or are no longer interacting with SonicSpec, we may need to request specific information from you to help us respond to your request.

Applicable law may allow or require us to refuse to provide you with access to some or all of the Personal Data that we hold about you, or we may have destroyed, erased, or made your Personal Data anonymous in accordance with our record retention obligations and practices. If we cannot provide you with access to your Personal Data, we will inform you of the reasons why, subject to any legal or regulatory restrictions.If you would like to exercise any of these rights, please contact us at

Right to Withdraw Consent

Where you have provided your consent to the collection, use, and transfer of your Personal Data, you may have the legal right to withdraw your consent. To withdraw your consent, if applicable, please contact us at

Changes to Our Privacy Policy

It is our policy to post any changes we make to our privacy policy on this page. If we make material changes to how we treat our users' personal information, we will notify you through a notice on the Website home page.

Contact Information

To ask questions or comment about this privacy policy and our privacy practices, contact us at:
SonicSpec Inc.
1056 Lenape Rd., West Chester, PA 19382